By confirming your participation in Greencities, you acknowledge and accept the General Contracting Conditions and Participation Rules, as well as the Specific Contracting Conditions of Greencities 2025 outlined below.

These Specific Contracting Conditions may partially or fully modify the clauses included in the General Contracting Conditions and Participation Rules.

The most recent version of the General Contracting Conditions and Participation Rules is available at www.fycma.com/general-terms/?lang=en

SPECIFIC CONTRACTING CONDITIONS FOR GREENCITIES 2025

DATES AND OPENING HOURS

Event dates: October 1 and 2, 2025

Fair opening hours: Wednesday, October 1 from 8:30 AM to 6:30 PM, and Thursday, October 2 from 8:30 AM to 3:00 PM.

ADMISSION AND CONTRACTING

In addition to the terms set forth in the General Contracting Conditions and Participation Rules, all companies and institutions whose activities are included in or related to the relevant sector and who meet all mandatory legal requirements may participate as exhibitors in Greencities 2025. The right of admission is reserved.

Contracting is completed by submitting the signed and/or stamped Contracting Document to FYCMA (Trade Fairs and Congress Centre of Malaga), along with proof of payment. Without this proof, the reservation will not be considered formalized.

FORMS OF PARTICIPATION

Modular stand of 12 and 18 m2.

Semi-designed stands of 12 to 36 m2.

Floor space only, Vehicles floor space only and Preferential floor space only.

Startups Market of 4 m2.

1. Modular stand – 12 m2

Access Passes and Invitations:

  • 8 exhibitor staff accreditations
  • 15 invitations for clients, partners, etc.

Networking:

  • 1 invitation to the Working Lunch
  • 1 Networking Agenda

Includes:

  • Exhibition carpet
  • Exhibition insurance
  • Wi-Fi
  • Electrical panel and power consumption
  • Lighting
  • Furniture package: 1 table, 3 chairs, 1 stool and 1 counter with graphic (including production and assembly. Final design and artwork must be supplied by the client)
  • Company name signage

Note: Wall graphics are not included.

2. Modular stand – 18 m2

Access Passes and Invitations:

  • 8 exhibitor staff accreditations
  • 20 invitations for clients, partners, etc.

Networking:

  • 2 invitations to the Working Lunch
  • 2 Networking Agendas

Includes:

  • Exhibition carpet
  • Exhibition insurance
  • Wi-Fi
  • Electrical panel and power consumption
  • Lighting
  • Furniture package: 1 table, 3 chairs, 1 stool and 1 counter with graphic (includes production and assembly. Final design and artwork must be provided by the client)
  • Company name signage

Note: Wall graphics are not included

3. Semi-designed stand of 12 m2

Access Passes and Invitations:

  • 8 exhibitor staff accreditations
  • 25 invitations for clients, partners, etc.

Networking:

  • 1 invitation to the Working Lunch
  • 1 Networking Agenda

Includes:

  • Exhibition carpet
  • Exhibition insurance
  • Wi-Fi
  • Electrical panel and power consumption
  • LED lighting on truss
  • Furniture package: 1 wooden totem with graphic (including production and assembly. Final design and artwork must be provided by the client),1 table, 3 chairs, 1 stool and 1 counter with graphic (includes production and assembly. Final design and artwork must be provided by the client)

4. Semi-designed stand of 18 m2

Access Passes and Invitations:

  • 8 exhibitor staff accreditations
  • 25 invitations for clients, partners, etc.

Networking:

  • 2 invitations to the Working Lunch
  • 2 Networking Agendas

Includes:

  • Exhibition carpet
  • Exhibition insurance
  • Wi-Fi
  • Electrical panel and power consumption
  • LED lighting on truss
  • Furniture package: 1 wooden totem with graphic (including production and assembly. Final design and artwork must be provided by the client),1 table, 3 chairs, 1 stool and 1 counter with graphic (including production and assembly.  Final design and artwork must be provided by the client)

5. Semi-designed stand of 24 m2

Access Passes and Invitations:

  • 8 exhibitor staff accreditations
  • 25 invitations for clients, partners, etc.

Networking:

  • 2 invitations to the Working Lunch
  • 2 Networking Agendas

Includes:

  • Exhibition carpet
  • Exhibition insurance
  • Wi-Fi
  • Electrical panel and power consumption
  • 2 power sockets
  • Lighting
  • Furniture package: 1 table, 3 chairs, 1 stool, 1 two-seater sofa, 1 coffee table and 1 counter with graphic (including production and assembly. Final design and artwork must be supplied by the client)
  • Back wall graphics (including production and assembly. Final design and artwork must be supplied by the client)

6. Semi-designed stand of 36 m2

Access Passes and Invitations:

  • 8 exhibitor staff accreditations
  • 25 invitations for clients, partners, etc.

Networking:

  • 2 invitations to the Working Lunch
  • 2 Networking Agendas

Includes:

  • Exhibition carpet
  • Exhibition insurance
  • Wi-Fi
  • Electrical panel and power consumption
  • 2 power sockets
  • Directional LED lighting on truss
  • Furniture package: 2 wooden totems with graphic (including production and assembly. Final design and artwork must be supplied by the client),2 tables, 6 chairs, 1 stool, 1 two-seater sofa, 1 coffee table and 1 counter with graphic (including production and assembly. Final design and artwork must be supplied by the client)

7. Floor space only

Minimum contracting: 24 m2

Access Passes and Invitations:

  • 8 exhibitor staff accreditations
  • 25 invitations for clients, partners, etc.

Networking:

  • 2 invitations to the Working Lunch
  • 2 Networking Agendas

Includes:

  • Exhibition floor
  • Exhibition insurance
  • Waste removal
  • Wi-Fi
  • Required services are charged separately. Contracting of electrical services is mandatory

8. Vehicles floor space only

Minimum contracting: 24 m2

Access Passes and Invitations:

  • 8 exhibitor staff accreditations
  • 25 invitations for clients, partners, etc.

Networking:

  • 2 invitations to the Working Lunch
  • 2 Networking Agendas

Includes:

  • Exhibition floor
  • Exhibition insurance
  • Waste removal
  • Wi-Fi
  • Required services are charged separately. Contracting of electrical services is mandatory

9. Preferential floor space only

Minimum contracting: 36 m2

Access Passes and Invitations:

  • 8 exhibitor staff accreditations
  • 25 invitations for clients, partners, etc.

Networking:

  • 2 invitations to the Working Lunch
  • 2 Networking Agendas

Includes:

  • Exhibition floor
  • Exhibition insurance
  • Waste removal
  • Wi-Fi
  • Required services are charged separately. Contracting of electrical services is mandatory

10. Startups Market: 4 m2

Access Passes and Invitations:

  • 2 exhibitor staff accreditations
  • 10 invitations for clients, partners, etc.

Networking:

  • 1 invitation to the Working Lunch
  • 1 Networking Agenda

Includes:

  • Exhibition carpet
  • Exhibition insurance
  • Wi-Fi
  • Electrical panel and power consumption
  • Lighting
  • Furniture package: 1 stool and 1 counter with graphic (including production and assembly. Final design and artwork must be supplied by the client)

Note: Wall graphics are not included

REGULATION FOR FREE DESIGN STANDS – Greencities 2025

1. Authorization and Required Documentation

  • Exhibitors must submit detailing all collaborating companies involved in stand design and assembly
  • Both, the exhibiting company and the stand design/assembly company must be current by payments for contracted space and services.
  • Companies with outstanding invoices from previous editions may not assemble

2. Electrical Contracting

  • Electrical panel and power consumption must be contracted through FYCMA, either by the assembly company or exhibitor

3. Project Submission

Free-designed stand (space without construction or with own design) exhibitors must submit a setup project by September 2, 2025, for approval by FYCMA’s technical team. This project must comply with the General Participation Rules of FYCMA and include:

  • Floor plan, elevation, and perspective drawings
  • Project endorsed by a qualified technician, if required (per the Technical Building Code – CTE)
  • Compliance with Low Voltage Electrotechnical Regulation (REBT) for the electrical installation

4. Technical and Design Restrictions

  • Maximum construction height: 3 meters (includes fixed structures, movable elements, and audiovisual components)
  • Perimeter elements on the stand:
    • Maximum height of 1 meter in adjacent to aisles
    • No signage or advertising elements on the perimeter
  • Enclosures:
    • No more than 50% of any stand side facing an aisle may be enclosed
    • Rear-facing sides must be finished to the same quality as the front, properly finished with no visible cables or loose elements
  • Suspended elements: Must be between 3 (min.) and 5 meters (max.) in height
  • LED screens and sound equipment: Prior approval required by FYCMA
    • Sound level is maximum 73 dB and must not disturb other stands or designated events area
    • No unprotected cabling on surfaces where people or objects may pass

5. Assembly Authorization

An authorized representative must submit a signed and stamped assembly form to the Technical Management before beginning the setup

6. Assembly Approval

  • The organizer reserves the right to reject any setup that:
    • Was not previously approved
    • Fails to comply with the general or specific participation rules of the event

Likewise, if any setup does not match the approved project, FYCMA reserves the right to halt the assembly and request its modification or removal

EXHIBITOR AGENDA KEY DATES

September 1: Deadline for full payment of the stand and contracted services. Service orders placed after this date must include proof of payment

September 10: Deadline for submitting final artwork for stand graphics. After this date, submission incurs a 30% surcharge of production costs. After September 12, 2025: Graphic production is not guaranteed.

September 15 onward (inclusive): Service bookings (excluding catering) will incur a 30% surcharge and be subject to availability

SETUP

FREE DESIGN STAND

September 30, continuous schedule from 9:00 AM to 6:00 PM

MODULAR AND SEMI-DESIGN STAND SET-UP

September 30, continuous schedule from 1:00 PM to 8:00 PM

DISMANTLING

Thursday, October 2, from 5:00 PM to 9:00 PM

Friday, October 3, from 8:30 AM to 8:00 PM

All dismantling must be completed by October 3, 2025. The organizers are not responsible for any materials or items left in the pavilion after this date

SHIPMENT OF GOODS

Deliveries to FYCMA must be scheduled by the exhibitor between Monday, September 29 and Tuesday, September 30, from 9:00 AM to 6:00 PM. A shared goods reception warehouse will be available for collection of the delivered packages.

GOODS ENTRY AND EXIT DURING EVENT DAYS

Receiving: 1 hour before events opening until public admission

Removal: 30 minutes after the event closure.

On closing day, only small items that can be carried as hand luggage through the loading yard may be removed

GOODS COLLECTION: on October 3, from 9:00 AM to 2:00 PM.

Exhibitors must arrange collection and properly label all items and leave them in the logistics area for pickup by courier companies.

Any goods remaining in the exhibition areas after the deadline will be considered as waste and removed by the cleaning service. No claims for loss or damage will be accepted